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How to Mark Invoice as Paid in QashierHQ
How to Mark Invoice as Paid in QashierHQ
Updated over a week ago

Mark an invoice as paid in QashierHQ

To change the invoice to Paid status, you need to settle ALL payment

  1. Go to QashierHQ

  2. Click on the drop-down icon under Transactions

  3. Select "Invoice Management"

  4. Select the invoice that has "Unpaid" status

  5. Scroll down to the bottom, under "Payment" section:

    1. If you only see "Unpaid" item, you can proceed to Step 10

    2. if you see both "Deposit" and "Remaining" item shows "UNPAID", proceed to Step 4


      Note: If this invoice created without deposit, you should only see "UNPAID" item shown under Payment section

  6. Click on the "MAKE DEPOSIT PAYMENT" button

  7. Choose your customer's preferred "payment method" from the available options

  8. Select the "payment date" to reflect the day when the payment was made

  9. Select the "payment time" to indicate the specific time when the payment was made by the customer

  10. If desired, you can add notes for this payment

  11. Click on "CONFIRM" to make the invoice as partially paid


    Here's a video guide from Step 1 to 11:

  12. Now, the invoice should display a "Partially Paid" status. Select the same invoice once more

  13. Click on the "FINAL PAYMENT" button to proceed to key in the remaining payment made by the customer

  14. Choose your customer's preferred "payment method" from the available options

  15. Select the "payment date" to reflect the day when the payment was made

  16. Select the "payment time" to indicate the specific time when the payment was made by the customer

  17. If desired, you can add notes for this payment

  18. Click on "CONFIRM" to mark the invoice as paid



    Here's a video guide from Step 12 to 18:

    Upon returning to Invoice Management page, you will observe that the invoice status has changed to "Fully Paid", indicating that there are no outstanding payments remaining for the invoice.


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