All Collections
Qashier HQ Full Guide
Inventory Management
Low Stock Alert for Inventory Management
Low Stock Alert for Inventory Management
Updated over a week ago

Table of Content:


Introduction to Low Stock Alert

Get notified via different ways when your product stock quantity falls below the low stock threshold or out of stock.

There are 3 ways to get notification from Qashier:-

  • via POS notification

  • via QashierHQ

  • via Email notification


Feature 1: POS Notification

Before getting this notification, you must enable "Track Inventory" feature on to your product(s) to be notified

If you have not do so, you can refer to the following guide:

Once done setting up, you will get the notification directly from POS terminal as shown in video below:

NOTE: You will only get this notification when you want to place an order for a product's inventory count is zero


Feature 2: Inventory Management at QashierHQ

Before getting this notification, you must set "Set Alert Threshold" number on to your product(s)

If you have not do so, you can refer to the following guide:

At QashierHQ Product Management > Inventory Management, you can see that the items that falls below threshold amount you have set (indicated blue box at the image below), the product row will be highlighted in red.

If you have a lot of products tracked by inventory and want to quickly filter out and show only those products which falls below low stock threshold value, simple enable "SHOW LOW STOCK ITEMS" filter by following the steps below:

  1. Go to QashierHQ

  2. Click on the drop-down icon under Product Management

  3. Select Inventory Management

  4. Enable SHOW LOW STOCK ITEMS

Here's a step-by-step video guide:


Feature 3: Email Notification

To activate the email notification, merchants must follow the steps outlined below:

1. Merchants must enable the 'Set Alert Threshold' on each individual product.

Note: If merchant have not do so, guide the merchant using this link here to set "Set Alert Threshold" first, once done then proceed to the following step.

2. To access "Settings" and "Inventory Management" in QashierHQ, simply locate the Gear icon on the top right side.

3. From the "Inventory Management" section, merchants have the ability to configure the low stock alert notification. This can be done by selecting the appropriate store, determining the frequency of the notifications, and providing the email address of the person in charge and click "Save".

Tip:

When merchants choose the daily notification option, they will have the opportunity to select the time for the notification to be sent.

When merchants choose the weekly notification option, they will have the opportunity to select the specific day and time for the notification to be sent.

Merchant is now able to input multiple email address by separating the address with a comma.

Conditions that you will receive email notification for low stock alert:

1. When the in-stock amount is higher than the low stock threshold amount and 1 or more item is deducted, causing it to hit the low stock threshold amount

Example:

Current stock amount

Low Stock Threshold set

Stock amount after transaction was made

To receive email notification?

6

5

5

(only 1 item was sold in this transaction)

Yes

100

99

97

(3 items was sold in this transaction)

Yes

7

5

6

(only 1 item was sold in this transaction)

No

2. When the in-stock amount is the same as the low stock threshold amount and 1 or more item is deducted, causing it to fall below the low stock threshold amount

Example:

Current stock amount

Low Stock Threshold set

Stock amount after transaction was made

To receive email notification?

5

5

4

(only 1 item was sold in this transaction)

Yes

1000

1000

997

(3 items was sold in a transaction)

Yes

7

5

6

(only 1 item was sold in this transaction)

No

Sample of Low Stock Alert Email:

This email also includes an attachment that indicates all the products that have fallen below the threshold.

Sample of No product below Low Stock Alert Email:

Related Articles:

Did this answer your question?