Table of Content:
Using the CASH IN function:
CASH IN function will be used in 2 scenarios:
Used during start of the day where you enter the total amount of cash and coins (also known as float) that you would like to place in the cash drawer to start your day.
Used during your business operations when an additional of cash top up is required (i.e. top up of float)
Steps to use cash in function:
Go to CASH MANAGEMENT in POS homepage
Cashier to enter staff PIN > CONFIRM
Select CASH IN
Key in the amount
Key in notes (this is optional, you can input the reason for cash in)
Tap on CONFIRM
Under your Cash In/Out History, you should be able to see your float amount and notes
Here's a step-by-step video guide:
Using the CASH OUT function:
CASH OUT function will be used in 2 scenarios:
Used at the end of the day when settlement is done and you are about to cash out your funds for the day
Used during your business operations when an ad-hoc withdrawal of cash is required (e.g. cash payment to supplier)
Steps to use cash out function:
Go to CASH MANAGEMENT in POS homepage
Cashier to enter staff PIN > CONFIRM
Select CASH OUT
Key in the amount that you wish to withdraw from cash drawer and notes
Your notes can be either be (e.g. pay supplier or settlement)
Tap on CONFIRM
Under your Cash In/Out History, you should be able to see the amount that you withdraw and notes details if stated
Here's a step-by-step video guide:
Using the TALLY function:
TALLY function is usually used at the end of the day. The system automatically counts the cash in your cash drawer by consolidating your cash in & out history and cash sales throughout the day. The Tally function makes sure that the manual counting of your cash matches the system count.
Steps to use tally function:
Go to CASH MANAGEMENT in POS homepage
Cashier to enter staff PIN > CONFIRM
Select TALLY
Key in the amount of cash counted (including your float) in your cash drawer at the end of day.
Tap on YES
A system record and manual count of cash will be displayed under CASH IN/OUT HISTORY.
Note:
Both amounts under system and manual should tally.
If they do not match, it would likely be due to human error or/and cash ins/outs that was not recorded in the system.
Steps to take if your system and manual count do not tally
Re-count cash in your cash drawer to make sure that there are no human errors involved.
If it is due to human error, do select TALLY and re-key in the correct amount again
Double check if all additional cash ins and cash outs are recorded
If you have missed out on any additional cash-ins and cash-outs, do select CASH IN or CASH OUT accordingly and do a TALLY again in your cash management
Cash Settlement Flow
Scenario 1: Cash settlement where NO ADDITIONAL cash in and cash out is involved.
Please follow the steps as follows:
Scenario 2: Cash settlement where ADDITIONAL cash in and cash out is involved.
Please follow the steps as follows:
IMPORTANT:
If cash out is not done for the day, the current system count will be brought over to the next day. It will not automatically reset to 0.
If you would like to start your cash drawer amount with $0 at the start of each day, cash out at the end of each day will be recommended.
Common mistakes that will lead to cash count not tallying.
Not cashing out at the end of day, and re-cashing in leftover amount of cash the next day. This will cause the cash recorded in the system to be double of what the cash drawer actually has.
Recording ad-hoc cash receipts during the day as Cash In, but did not keep the cash in the cash drawer.
Using cash from cash drawer to pay for supplies without recording Cash Out.
*Tallying can be done at any point of the day to check that the cash in the cash drawer is correctly accounted for, and it does not lead to any change in the cash amount.
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