For Philippine stores registered with BIR through Qashier: how to apply the five special discounts (SC, PWD, NAAC, Solo Parent and MOV) on Qashier POS, what prints on the receipt, and how to get your X-Reading, Z-Reading, E-Journal and E1–E6 BIR audit reports.
Applies to: Philippines only · Qashier POS and QashierHQ · stores set up by Qashier for BIR.
Before you start
These features only appear for Philippine stores that Qashier has set up for BIR. You cannot switch them on yourself in QashierHQ. If you don't see Special Discounts on the POS, the ☰ menu on the Reports screen, or BIR Audit Report in QashierHQ, contact Qashier support to have them enabled.
Your POS must be registered with BIR first. See [PH] How to Register Your Qashier POS with BIR (Permit to Use / PTU).
Staff who use QashierHQ need access to BIR Audit Report and Z-Reading Report.
Qashier helps you keep the records BIR asks for. Confirm your own obligations with your accountant or Revenue District Office (RDO).
The five special discount types
Senior Citizen (SC): for senior citizens aged 60 and above, verified with their Senior Citizen ID.
Person with Disability (PWD): for customers with a registered disability, verified with their PWD ID.
Solo Parent (SP) – 10%: under Republic Act 11861 Section 15(b), solo parents earning less than PHP 250,000 a year get a 10% discount and VAT exemption on baby products (milk, food, diapers, medicines and vaccines) for children aged 0–6.
National Athlete and Coach (NAAC) – 20%: under Republic Act 10699 Section 4(a), qualified national athletes and coaches get a 20% discount on transportation, hotels, restaurants, recreation, medicine and sports equipment for their own use.
Medal of Valor (MOV) – 20%: under Republic Act 9049 Section 3(5), Medal of Valor awardees, their widows or widowers and dependants get a 20% discount on transportation, hotels, restaurants, recreation, sports centres and medicine.
The discount percentages available on your POS are set up by Qashier for your store. If a rate you need is missing, contact support.
Apply a special discount on Qashier POS
Special discounts apply to the whole bill.
On the order screen, add the items, then tap the green Special Discounts button in the order panel on the right.
In Special Discounts PAX, enter Total customers.
Enter how many of them are Senior citizen, Person with disability, National athlete, Solo parent or Medal of valor. Together these cannot be more than Total customers.
Tap Confirm.
In Special Discount Information, fill in each beneficiary:
Name and ID number (required). The ID label changes with the type: Senior Citizen ID Number, PWD ID Number, PNSTM ID Number, SPIC Number or MOV ID / Medal Card Number.
TIN (Tax Identification Number): optional, for Senior Citizen and PWD only.
Solo Parent only: Name of Child and Date of Birth of Child. The child's age is calculated for you.
Tap Confirm. It can only be tapped once every required field (marked *) is filled in. The discount is applied to the whole bill.
Note: If you close the Special Discount Information window, the POS asks "Discard beneficiary information?". Discarding removes the special discount and clears the PAX, so you have to start again.
Tables: if you use table management, the same customer counts are asked when you open a table.
No double discounting
BIR does not allow double discounting, and the POS enforces this:
If a special discount is on the bill and you try to add an item discount, you see Double BIR Discounting Not Allowed. Remove the special discount first.
If items already have item discounts and you apply a special discount, the POS removes the item discounts and applies the special discount instead.
What prints on the receipt
A Discount Breakdown with the SC, PWD, NAAC, SP and MOV amounts.
For each beneficiary: the discount type, name and ID number; TIN (Senior Citizen and PWD only); for Solo Parent, each child's name, date of birth and age; and a Signature line.
If no beneficiary details were saved, the receipt prints blank lines to fill in by hand: Customer Name, Address, OSCA/SC/PWD/MOV ID, TIN, Business Style and Signature.
The footer "This serves as your sales invoice".
Reprinted receipts are marked REPRINT with the reprint date and time, and show "THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX".
View, print or email X-Reading and Z-Reading
On Qashier POS
Open Reports.
Tap the X-Reading or Z-Reading tab.
For the Z-Reading, pick the date range.
To print, tap the print icon and confirm (for example "Print Z-reading Report?").
To email the Z-Reading, tap the email icon. Export Z-reading Report to Email shows the store email the report goes to. Tap Send. You see "Your request was successful! Kindly wait a few minutes to receive your email".
The report screen also has a BIR block showing Beginning OR#, Ending OR#, Opening Fund, SC Discount, PWD Discount, NAAC Discount, SP Discount, MOV Discount, Refund and Cashier name. VAT figures (VATable Sales, VAT Amount, VAT Exempt Sales, Zero Rated Sales) are on the Z-Reading.
In QashierHQ
In the left sidebar, under Money & Finance, click Z-Reading Report (near the bottom of the section).
Select the store and the date range.
Click Email or Export.
Export the E-Journal and E1–E6 BIR books
The E-Journal is the electronic log of every transaction. The E1–E6 books are: E1 BIR Sales Summary, E2 SC Book, E3 PWD Book, E4 NAAC Book, E5 SP Book and E6 MOV Book.
On Qashier POS
Open Reports.
Tap ☰ at the top right, then Audit.
Choose E-Journal or one of E1-BIR Sales Summary, E2-SC Book, E3-PWD Book, E4-NAAC Book, E5-SP Book or E6-MOV Book.
Select a date range in the past (up to 365 days). Today's date cannot be selected.
For E1–E6, choose PDF or Excel. The E-Journal has no format choice.
Wait for the export to finish.
To open your files, tap ☰ > Access Reports Folder. E-Journal files are in the E-Journal folder; E1–E6 files are in BIR Backend Reports.
In QashierHQ (E1–E6)
In the left sidebar, under Money & Finance, click BIR Audit Report (at the bottom of the section, below Z-Reading Report).
Select the store.
Pick a date range of up to 365 days.
Choose the tab: E1 - BIR Sales Summary, E2 - SC Book, E3 - PWD Book, E4 - NAAC Book, E5 - SP Book or E6 - MOV Book.
Click Export and choose Excel or PDF, or click Email.
Good record-keeping habits
Always collect beneficiary details. The POS needs the beneficiary's name and ID number for every special discount.
Separate mixed baskets. If only some items are eligible, ring up eligible and non-eligible items as separate transactions.
Export regularly. For example, export your E-Journal and E1–E6 reports weekly, review them monthly, and export again before an audit.
Keep copies. Store exported PDF and Excel files somewhere safe. You can move them from the POS to a computer by USB or Bluetooth.
Frequently asked questions
What if a customer doesn't have their ID with them?
The POS requires the beneficiary's name and ID number for every special discount. Always check the customer's valid government-issued ID before you apply the discount. If they can't show one, don't apply the special discount.
Why does my subtotal change when I apply a Solo Parent discount?
Solo Parent discounts are VAT-exempt, so the POS removes the VAT and recalculates the subtotal.
Can I apply a special discount to just one item?
No. Special discounts apply to the whole bill. To discount only eligible items, ring up eligible and non-eligible items as separate transactions.
How many days of reports can I export at once?
Up to 365 days per export. For longer periods, export several date ranges.
What if I need to reprint a receipt?
Reprints are marked REPRINT with the reprint date and time, and show "THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX".
Can I email the BIR reports?
Yes. In QashierHQ, go to Money & Finance > BIR Audit Report and click Email. On the POS, E-Journal and E1–E6 exports are saved on the device.
If something goes wrong
What you see | Why | What to do |
No Special Discounts button, or no ☰ menu on Reports | Your store is not yet set up for BIR special discounts | Contact Qashier support to have it enabled |
No BIR Audit Report in QashierHQ | It is not yet enabled for your account, or your login lacks access | Ask the account owner to give you access; otherwise contact support |
"The sum of Senior Citizen, Person With Disability, National Athlete, Solo Parent and Medal of Valor cannot be larger than the number of total customers" | The discount counts add up to more than Total customers | Increase Total customers or lower the counts |
Confirm is greyed out in Special Discount Information | A beneficiary's name, ID number or (Solo Parent) child details are missing | Fill in every field marked with * |
Double BIR Discounting Not Allowed | You tried to add an item discount while a special discount is on the bill | Remove the special discount first |
"Looks like we're missing your email!" when emailing a report | Your store has no email address | Add the store email in QashierHQ Settings, then try again |
"No reports found. Please export a report first." | You opened Access Reports Folder before exporting anything | Export a report first from ☰ > Audit |
Still stuck? Email [email protected] or see Contact Qashier Support by Phone, WhatsApp, LINE or Viber (SG, MY, TH, PH).
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Last verified: 25 Sep 2026 · Markets: PH