Refiling fee is required when a mistake is committed.

Double-Check Details: Carefully review all the information filled out in the BIR form. Ensure that names, numbers, and any other relevant data are accurate and match the supporting documents.
Verify Documents: Cross-reference the information in the form with the attached documents to ensure consistency and accuracy. Missing or incorrect documents can lead to complications and potential reprocessing.
Final Confirmation: Before sending, take a moment to perform a final check. Ensure that all fields are filled, and all necessary documents are attached. This small step can save time, resources, and potential refile fees.

Here's a step-by-step guide to your BIR POS Registration

Step 1

Fill out the BIR Registration Form. Click the button below to proceed:

CLICK HERE TO FILL OUT THE FORM

If applicable, pay the BIR Registration Fee = PHP 4,480 per device (P4000 + 12% VAT).

Prepare the following information:

Corporations/Partnerships

SEC Certificate
BIR Registration Form 2303
VAT or Non VAT
Existing BIR eAccReg account? Yes or No
Name of Authorized Signatory
- First Name
- Middle Name
- Last Name
TIN of Authorized Signatory
Valid ID of the Authorized Signatory
Contact Person, Email and Contact Number
Serial Number(s) of POS
Delivery details for the Permit to Use stickers: Complete Address, Postal Code, Contact Person, Email, Mobile Number

For multiple branches:

Send the same requirements per branch
SEC Certificate can be same per branch

Single Prop

DTI Certificate
BIR Registration Form 2303
VAT or Non VAT
Existing BIR eAccReg account? Yes or No
Name of Authorized Signatory
- First Name
- Middle Name
- Last Name
TIN of Authorized Signatory
Valid ID of the Authorized Signatory
Contact Person, Email and Contact Number
Serial Number(s) of POS
Delivery details for the Permit to Use stickers: Complete Address, Postal Code, Contact Person, Email, Mobile Number

The address in your BIR 2303 must be the same address where the POS is located. Update your BIR 2303 before registering the POS, if needed.

Step 2

After 1 to 3 days: Receive documents from Qashier via email.

Sworn declaration - Print 4 copies, sign and notarize
Sworn statement - Print 4 copies, sign and notarize
BIR Permit Registration - Print 2 copies
Email confirmation from BIR - Print 1 copy

Step 3

Within 3 days: Go to your local BIR RDO and submit the documents from Step 2 along with your BIR Certificate 2303. The 3-day window period includes weekends.

Keep 1 copy of the Sworn Declaration & Statement with BIR's stamp "RECEIVED".

Step 4

After 7 to 14 days:

Receive confirmation from the Qashier team that accreditation has been approved.

Inform Qashier of the preferred start date of BIR compliance.

Step 5

After 3 to 10 days: Receive the BIR Permit to Use stickers from the Qashier team via courier.

Frequently Asked Questions

How long is the BIR accreditation process?

7 to 14 days. This does not include the shipping time of the BIR permit stickers.

How much is the BIR accreditation?

PHP 4,000 per device + VAT

If the BIR accreditation needs to be refiled, fees have to be paid again.

What is the fee for?

The fee is for:

Printing, laminating and delivery of the decals
Processing of the registration on the side of the POS supplier (This is a mandatory step in the BIR POS registration process).

While BIR does not require a fee to register a POS, it is a requirement from our third-party partner who executes the POS supplier-side of the process. Our third-party partner allows the POS to be BIR compliant.

What happens after submitting the requirements?

Within 1 to 3 business days, you will receive the following documents from Qashier:
- Sworn declaration - Print 4 copies, sign and notarize
- Sworn statement - Print 4 copies, sign and notarize
- BIR Permit Registration - Print 2 copies
- Email confirmation from BIR - Print 1 copy

Note: The merchant needs to print, sign, and notarize these documents, and bring it to BIR for processing and approval.

Does the merchant need to go to RDO as part of the process?

Yes. All taxpayers with POS are prescribed to use the eAccReg system (as per BIR memorandum circular 45-2014). To use eAccReg, the merchant must personally submit required documents directly to the RDO to activate and inform your RDO that you have a POS to be registered.

You need to bring the following documents to your RDO:
- Sworn declaration - Print 4 copies, sign and notarize
- Sworn statement - Print 4 copies, sign and notarize
- BIR Permit Registration - Print 2 copies
- Email confirmation from BIR - Print 1 copy

Note: You may also send an authorized representative to go to your BIR RDO.

How do we know if the POS is already approved by BIR?

You will receive an email notification from us once it has been approved. Usually, this takes 7 to 14 days after your appearance at your BIR RDO, if all goes well.

What happens after the accreditation has been approved?

Merchant needs to inform Qashier of the preferred start date of BIR compliance.
All your existing data (just the transactions) in the POS needs to be deleted. Your menu and all other data will be kept.
The receipt printed out of the POS will be an official receipt.
You will receive the BIR "Permit to Use" sticker via courier which you need to attach to the POS.
You need to sign up to BIR eSales portal where you will upload your monthly sales from the POS.

I have an existing POS from another supplier. Do I need to cancel my existing BIR Permit before applying my Qashier POS to BIR?

In most cases, there is no need to cancel the BIR permit from your previous supplier.

Can Qashier assist me on the BIR eSales portal and process?

All questions and inquiries regarding eSales are better asked directly to your BIR RDO.
Please note your eAccReg account is different from your eSales account. For more information, this video might help: How to report your gross monthly sales in BIR eSales System.

[Philippines] Guide to BIR POS Registration