Overview
Qashier now includes comprehensive Bureau of Internal Revenue (BIR) compliance features that handle Philippine tax regulations, special discount types, and audit-ready reporting.
What's included:
5 special discount types (SC, PWD, Solo Parent, NAAC, MOV) with full beneficiary tracking
BIR-compliant receipt formatting with discount breakdowns
Audit-ready reports (E-Journal, E1-E6 backend reports)
Double-discount prevention to meet regulatory requirements
Understanding Philippine Special Discounts
Your Qashier POS now supports five government-mandated discount types. Each has specific eligibility rules and regulatory references:
Senior Citizen (SC) Discount
A discount on purchases by senior citizens aged 60 and above, managed by local social services.
Person with Disability (PWD) Discount
A discount for customers with registered disabilities, verified through PWD ID cards.
Solo Parent (SP) Discount – 10%
Per Republic Act 11861 Section 15(b): Solo parents earning less than ₱250,000 annually receive a 10% discount and VAT exemption on baby products (milk, food, diapers, medicines, and vaccines) for children aged 0–6 years.
National Athlete and Coach (NAAC) Discount – 20%
Per Republic Act 10699 Section 4(a): Qualified national athletes and coaches receive a 20% discount on transportation, hotels, restaurants, recreation, medicine, and sports equipment for their own use.
Medal of Valor (MOV) Discount – 20%
Per Republic Act 9049 Section 3(5): Medal of Valor awardees, widows/widowers, and dependents receive a 20% discount on transportation, hotels, restaurants, recreation, sports centers, and medicine nationwide.
How to Apply Special Discounts in Transactions
Applying a Discount (Bill-Level)
During checkout, tap the Special Discounts button in the discount section for regular transactions
A dialog appears showing available discounts: Senior Citizen, PWD, Solo Parent, NAAC, MOV
Enter the number of eligible customers for the discount type
The system will prompt you to enter beneficiary details: Name, ID number, and TIN (optional)
Confirm and the discount applies to the bill
Important: Preventing Double Discounting (BIR Rule)
Qashier automatically prevents double discounting: If you try to apply an item-level discount when a bill-level special discount is applied, you'll see "Double BIR Discounting Not Allowed". If you try to apply a bill-level discount when item-level discounts exist, the system removes the item discounts and applies the bill-level discount instead. This protects you during audits.
Receipts: What Customers See
After a transaction with special discounts, the receipt includes: Discount Breakdown section (SC, PWD, NAAC, Solo Parent, MOV amounts); Beneficiary Information (customer name, ID number, date of birth); Compliance footer ("This serves as your sales invoice"). This format is audit-ready and shows the BIR exactly how you applied each discount.
Audit Reports: Staying Audit-Ready
X-Reading and Z-Reading (Daily Reports)
Your daily X and Z readings include a "BIR Additional Information" section breaking down SC, PWD, NAAC, Solo Parent, and MOV discounts by amount, beginning and ending Sales Invoice numbers, VAT-taxed and VAT-exempt sales, and void and unpaid transaction counts.
E-Journal (Complete Transaction Log)
What it is: A complete electronic log of every transaction including line items, discounts, voids, refunds, and payment methods—required by BIR during audits.
E1-E6 BIR Backend Reports (Detailed Books)
These are the official BIR-required books: E1 (BIR Sales Summary), E2 (SC Book), E3 (PWD Book), E4 (NAAC Book), E5 (Solo Parent Book), E6 (MOV Book). Each includes detailed daily breakdowns with beneficiary information and discount amounts.
How to generate (POS device): Go to Reports → Audit → Select report → Choose date range (max 1 year) → Select PDF or Excel format → Confirm → Access reports in BIR Backend Reports folder
How to generate (HQ Dashboard): Go to Business Insights → BIR Audit Report → Select date range and report → Click Export (PDF/Excel) or Email → Maximum 1-year date range per export
Best Practices for BIR Compliance
1. Always Collect Beneficiary Information
Entering customer name and ID number is required by BIR and shows you verified eligibility, protecting you during audits.
2. Avoid Mixing Item and Bill-Level Discounts
If some items are eligible for SC/PWD/SP discount and others aren't, either apply the discount to the entire bill (recommended) or manually separate eligible and non-eligible items into different transactions.
3. Regular Export Cycle
Export your E-Journal and E1-E6 reports weekly for your own records, monthly for internal review, and before audits to have everything ready for BIR inspection.
4. Keep Digital & Physical Copies
Store exported reports (PDFs/Excel files) in a secure location. Move files from your POS device to a PC via USB or Bluetooth if needed for backup or storage.
Frequently Asked Questions
Q: What if a customer doesn't have their ID with them?
A: Qashier allows you to enter the TIN or just name and ID number if not physically present. However, verify eligibility before applying the discount.
Q: Why does my subtotal look different when I apply a Solo Parent discount?
A: Solo Parent discounts are VAT-exempt. The system removes VAT and recalculates the subtotal. This is correct and BIR-compliant.
Q: Can I apply a discount to just one item?
A: In this version, special discounts apply at bill level. Future versions will support item-level discounts for mixed-eligibility transactions.
Q: How many days of reports can I export at once?
A: Maximum 1 year per export. For longer periods, run multiple exports with different date ranges.
Q: What if I need to reprint a receipt?
A: Reprinted receipts include the reprint date and timestamp. The system tracks all reprints for audit purposes.
Q: Can I email reports from my POS device?
A: E-Journal exports happen on the device. BIR reports (E1-E6) can be emailed from the HQ dashboard under Business Insights → BIR Audit Report.
Q: Can I apply a discount to just one item? A: In this version, special discounts apply at bill level. Future versions will support item-level discounts for mixed-eligibility transactions.
Still Have Questions?
If you run into an issue applying discounts, generating reports, or understanding BIR requirements, reach out to our support team. We're here to help you stay compliant and audit-ready.