How to export an e-invoice excel file from QashierHQ
The E-Invoice feature in QashierHQ is designed to support Qashier Malaysian merchants by enabling them to export consolidated monthly e-invoices in an IRBM-compliant format. This ensures compliance with regulatory requirements, reduces manual workload, and simplifies the bulk upload process for monthly submissions.
Note: Before starting to export consolidated e-invoice on QashierHQ, merchant must complete filling out information on QashierHQ by following the step-by-step of How-to setup the LHDN E-invoice feature first.
After completing setup information on QashierHQ, merchant can export consolidated e-invoice by following below steps
1. On QashierHQ, click the Transactions menu on the navigator tab
2. On the right hand side of the page, click the EXPORT button.
Select CONSOLIDATED E-INVOICE
3. The pop-up box will appear. Merchant select preferred month and year that would like to extract consolidated e-invoice, then click the EXPORT E-INVOICE EXCEL button to export
Note: Merchant can only export consolidated e-invoice for the past months. Merchant can choose to download the data only one month at a time.
(eg. Today is 18th, February 2025. Merchants can download the consolidated e-invoice from January 2025 backwards only.
4. After exported, the e-invoice excel file will be sent to email address that is setup under Step 3. of How-to setup the LHDN E-invoice
5. Downloaded e-invoice excel file can be uploaded at once into MyInvois Portal. Please follow steps in this official article: MyInvois article
Note: If merchant complete all the required steps in the "How to Set Up the LHDN E-Invoice" process, the consolidated e-invoice file exported from QashierHQ will include all necessary information.
Qashier merchant in Malaysia can then submit it directly to the MyInvois Portal without needing to download and manually fill out the MyInvois template.
Please note that if merchant voided any validated e-invoice, merchant must issue a credit note or refund note accordingly in the MyInvois Portal.
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